Facility Use

NOTE:
• Session approval in advance of the event will be needed for all on-going use of the facility or grounds. One-time use also may require advanced session approval.
• User must dispose of all food particles, and garbage/refuse.
• If used; wash, dry, and return dishes and utensils to designated storage.
• Hillwood PC facilities and property is to be alcohol and smoke-free. Weapons are not permitted onsite. Failure to comply will result in immediate termination of use.
• Compliance to all other Hillwood PC property policies is required.

THE USER WILL BE FULLY RESPONSIBLE FOR:
1. Leaving the facility and grounds in a clean and orderly condition and returning any furniture or equipment used by same to positions occupied before the facility use
2. Closing and locking the building, turning off all lights (providing that the facility is not otherwise occupied by other groups)
3. Repairing/replacing all damages to church property resulting from the usage herein granted
4. Empty garbage by placing all garbage in the dumpster outside at the back of the property; outdoor use required to remove and take all trash off property with them

KEY CARDS: For on-going use in the facility only, a key card to the facility may be granted to one or both of the Responsible Parties listed above. Please note that a non-refundable key card deposit of $100 is required for each key card. Key cards are the property of Hillwood PC and when issued are to be guarded safely. Loss of a key card will result in a non-refundable $150 key card replacement fee. At termination of facility use, all key cards must be returned within three business days or a non-refundable $150 replacement fee will be charged per key card. If new locks are required on doors, the session will determine the amount of a non-refundable key card fee – which will be due at time of key card re-issuance. If key card/s are found to be in the possession of someone other than Person 1 or Person 2 listed above, the church reserves the right to terminate the User’s facility use immediately.

There will be a total Non-Refundable Key Deposit Due when form has been processed. The church office will contact you with the price.

INSURANCE:

To protect the church from liability for damages to persons or property, all Full Upstairs buy out Use, Partial Upstairs buy out Use, Field Use, and Parking Lot requires insurance. Insurance may be required for other use at the discretion of the church governing body. Insurance for $1,000,000 minimum liability is required and Hillwood Presbyterian Church must be named as additionally insured.

USE OF SPORTS FIELDS...
...also requires completed waivers of liability from each participant before use. Note that Hillwood Presbyterian Church does not maintain fields to sporting use. Participation is at users’ own risk. (See additional form for each participant to complete and return to Hillwood Presbyterian Church prior to use.)

REVIEW OF USE:
Facility and grounds use will be reviewed after initial 90 days of use and every 6 months thereafter. Details of this agreement may be amended at review. Hillwood PC reserves the right to terminate use at any time and may give the User 30 days’ notice. For on-going use, please note that occasionally ministries of the church (e.g. seasonal worship services, funerals, weddings, etc.) may take precedence over use agreed herein. Every effort will be made to relocate or reschedule User’s use as far in advance as possible.